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Terms and Conditions

Enrolment Info

You can enrol via this website, phone us on 04 385 8919 or register in person at our office at the Wellington High School. Some courses have pre-requisites that you need to do before you can enrol in the next level – check the course description.

All fees include GST and are paid when you enrol. You can do this online by credit card or Internet banking – please make the bank transfer within three days. Some courses may have extra costs, which are listed on the course description and on your receipt. If you have not paid your course in full prior to it starting, we reserve the right to cancel your enrolment and keep 50% of the course fee.

We need a minimum number enrolled for courses to go ahead so enrol early to avoid disappointment. Receipts and course instructions are emailed to you when you pay, so a correct email address is essential. Please let us know if there are any mistakes or if you later change your contact details.

If a course is full, you can join the waiting list by clicking on the link next to the course info. Putting yourself on a waitlist only regsiters you for that particular course, not for other versions of the same course. We’ll contact you if a place comes up and, if we get enough interest, we can sometimes set up extra courses.

Withdrawals and Refunds

If we cancel a course, you receive a full refund. If you cancel your enrolment more than 7 days before the course is due to commence, you'll get an 80% refund. We keep 20% for administration costs. During the week before the course starts, cancellations qualify for a 50% refund only. If you elect not to come to a course during a Covid Red Traffic Light state, then our usual Terms and Conditions apply, this includes if you cannot attend due to being unable to provide a Covid vaccination pass.

Transfers

Transfers may be available to another course if application is made 3 days prior to the course commencing. No transfers will be permitted within 3 days (72 hours) of the course commencing as we finalise courses at this time. If you do transfer your course then the normal cancellation policy will apply for subsequent withdrawals. This means that if you transfer more than seven days from your course start and then subsequently cancel from the course you have transferred to, you will receive an 80% refund. If you transfer during the week before your course starts up to three days prior to your course starting and then you subsequently cancel out of the course you have transferred to, you will be eligible for a 50% refund. If you contact us at least 3 days in advance and wish to transfer your enrolment to another person, then so long as you can provide all of their necessary details, this is permissible. Transfers can only be made between courses in the same calendar year. We regret that transfers cannot be made to courses in the following year. We can only transfer you once per enrolment.

No refunds or transfers will be made for withdrawals made within 72 hours of the course start time, on the day the course is due to start, or once it has begun.

Government-subsidised Courses

The Tertiary Education Commission (TEC) supports our NZ Sign Language, te reo Māori, Samoan and ESOL courses, so fees are reduced for NZ citizens and residents (you have to provide original ID e.g. a passport, birth certificate, driver's license or residence visa). So we can meet our TEC funding requirements, you must attend at least 80% of the sessions.

Right to Cancel Enrolment

The Director reserves the right to refuse or to cancel the enrolment of any course participant for any reason whatsoever at any stage of the course. CEC staff, acting under authority of the Director, also have the right to refuse or cancel the enrolment of any course participant for any reason whatsoever at any stage of the course.

No right to start a course after the first two classes

If you miss the first two classes of a course (or in some cases you must attend the first class as it is compulsory) then you may not be allowed to enter the course. In such cases it is up to CEC to determine if you can enter the class.

Cancelling Due to Absent Tutor

Sometimes a tutor is unable to make a class due to illness or other unexpected events. We will do our best to find a suitable relief tutor, however if we cannot then we may have to postpone that class and add another session. Alterantively, we may have to cancel and refund any course sessions we atre unable ot dleiver. We will notify you as soon as we possibly can.

COVID 19 Impacts

Please do not come to your course if you are unwell or showing cold and flu type symptoms.

Covid creates unique situations that can change and even have positions reverse rapidly. We will do our very best to be as clear and fair with you, as we are practically able to be. If you believe we have not treated you fairly in relation to your course and Covid impacts, please let us know.

We follow the information and advice of the Ministry of Education, the Covid Traffic Light settings and CLASS - Community Learning Assocation through Schools - our national organisation.

If there is a government directed lockdown during one of our terms then we will put your courses online if we possibly can, so that you can complete your course. Whether your course goes online or not, is at our discretion. If your course cannot go online, then you will be entitled to a pro-rata refund of the undelivered part of the course. If your course is put online, then you will not be entitled to any refunds. If your tutor is unable to teach for a period due to having a Covid 19 test, we will extend your course to make up for lost classes, or we will have the course continue online during this time.

Traffic Light System Covid Traffic Light Green - Education remains open for all. CEC will be open for business as usual.

Covid Traffic Light Orange - Education remains open for all. CEC will be open for business as usual.

Covid Traffic Light Red - Only students who can prove double vaccination status can come onsite to their courses. Anyone coming onsite to attend a course will be required to wear a mask unless they can show a valid exemption. There are no refunds for people who cannot prove double vaccination status. As we provide live, in-class learning opportunities; you will not be able to attend your course remotely if you cannot provide postitive vaccination status. If we move to a Red Traffic Light state while a term is in progress, then our school entrance doors will be staffed and you will need to show your vaccine passport to enter our premises.

Waitlists

When you enrol on to a waitlist you are only enrolled for that specific instance of the course e.g. if you enrol on the waitlist in a class on Tuesday evening at 5.30pm-7.30pm that is the only class you are on the waitlist for. If we have the same subject offered on a different time and/or day then that is as separate instance and if you want to be on the waitlist for that instance then you need to enrol on that specific waitlist. We do not carry waitlists over from one calendar year to the next i.e. if you are on a waitlist in 2022 then you are not automatically put on the waitlist for 2023.CEC reserves the right to manage waitlists at its discretion.

Minimum Course Numbers and Course Cancellations

All courses need a minimum number to go ahead. If your course does not have enough enrolments, we regret that we will have to cancel and will let you know by email. Please check your emails regularly. Please check your spam folders as sometimes our emails can go into these.

Courses are usually cancelled, when necessary, 2-3 working days prior to the scheduled start date. If a course is cancelled, we may transfer you to the next one available or you'll receive a full refund. If you are transferred and the new dates don't suit, a full refund will be made but please let us know immediately.

Course Payment

Payment can be made by credit card or by Internet banking at the time of enrolment. Bank transfers must be made within 3 working days or your registration may be cancelled without communication from us. You may also enrol and pay at our office at Wellington High School. We do not accept cheques and if you wish to pay in cash - then it must be the exact amount, as we hold no change.

Change of Details

Please let us know any change of email, phone numbers or address in case we need to contact you. We will contact you using the details we hold on file. It is your responsibility to ensure these are accurate and up-to-date.

Receipts

Receipts and course instructions are emailed to you at the time of enrolment or posted out on request. If you have not received these emails please check your spam folders. Please read the information carefully to ensure the details are correct and diary the dates and times. Any additional information or items to bring to the course will be listed on your course instructions. If you have enrolled and not received anything from us, please contact us.

Course Reminders

While we do email out a course reminder as a courtesy, it is solely your responsibility to ensure you are at you course at the correct time and date.

Face-to-face

We offer courses where you attend with other participants and a tutor in a "live" classroom scenario. We do not permit you to attend remotely if you are away for part of the course. You must attend the class to get the lesson and any associated hand-outs. We may choose to take courses online due to Covid lockdown, but this is the primary reason for us allowing a course to operate online.

Enrolment of Children and Young Adults

Community Education courses are for adults. You must be 16 to enrol in our courses. If you are under 16 years old we reserve the right to cancel your enrolment. Secondary school students from 16 years old, may only attend TEC-supported courses with the permission of the Director, the TEC and their school Principal.

Please note that children are not permitted to attend classes with their parents/caregivers under any circumstances.

Course Attendance

It would be appreciated if you could advise your tutor or the CEC office if you are unable to attend a session. Please note that it is not possible to make up missed classes by joining sessions in similar courses. It is also not possible to send another person in your place, nor to attend remotely.

Government Subsidised Courses

ESOL, te reo Māori, Samoan and NZ Sign Language courses are subsidised by the Tertiary Education Commission for permanent residents and New Zealand citizens and a minimum of 80% attendance is required. You will also be asked to provide proof of your citizenship or residence status at your first course - original copy of birth certificate, driver's license or passport.

Course Certificates

Electronic certificates are issued on request to those who have attended 80% of the sessions of a course (usually 6 out of 8 classes). If you require a paper certificate, you can request this from the CEC office for a fee of $10. CEC reserves the right to withhold issuing a certificate for any reason whatsoever. A key reason we will not issue a certificate is if you have not attended the required 80%.

Parking

You can park in the school car park on weekends and evenings (from 4.30pm), but space is often limited. There’s no parking for Monday to Friday day-time course English participants. Please lock your car and do not leave valuables in it.

Emergencies

Fire - If the bell rings continuously, evacuate the buildings immediately. Follow your tutor’s instructions and assemble outside the CEC office.

  • Earthquake - “Drop, cover, hold” and follow your tutor’s instructions regarding evacuation.
  • School Lockdown - If your tutor instructs you to go into lock down please follow their instructions.

Disability Access

We don’t want anything to get in the way of you enjoying your course. If you have any special requirements, please let us know in advance so we can make things as easy as possible.

Feedback and Photographs

We reserve the right to use any feedback or photographs in our marketing and promotional material, including but not limited to, social media and advertising, unless you expressly prohibit us from doing so.

Right to Change Terms & Conditions

CEC reserves the right to change these Terms and Conditions at any stage and for the changes to take immediate effect.

Public Transport

The nearest bus stop for Wellington High School is by the blue building on Wallace Street at Massey University. Buses from the city which use this route are numbers 3 and 18e.

No Smoking/Vaping

You can’t smoke nor vape anywhere at any time on the school premises.

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